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Real time expiration date update
Real time Updates with Smart Categories
Real time Updates with Smart Categories

Find out what Smart Categories are and how they can be applied to track in real-time.

Jose avatar
Written by Jose
Updated over a week ago

The smart update feature in Expiration Reminder allows getting the expiration date for multiple types of documents, permits, licenses, etc. directly from the source. After getting the information, Expiration Reminder will keep the expiration up to date by checking again with the source at least every 30 days.

In some cases, Expiration Reminder will check more frequently when the expiration date approaches.


To setup Smart Categories, click on Your Name drop-down menu in the top-right corner and then click on Settings where you can access 'Categories' from the Manage heading.

Smart updates are configured at the category level. When creating a new category, click on the Smart tab, tick the Is Smart check box and then select from what sources you’d like get the expiration date from.

As an example, we will be using SSL Certificates. From the selection boxes, select IT from Type, then SSL Certificate (as our example) and click "Save".

Adding a New Expiration

After creating the smart category, the next step is to create an expiration. Click on Expirations on the top menu and then click New Expiration.

From the add a new expiration screen, select the newly created category. On the Website URL field, enter the domain name of the website and click Check. Expiration Reminder will automatically connect to the source and get the expiration date. A dialog will show up with the information.

If everything is correct, click on the Apply button to apply this information. Extra fields will be saved as Custom Fields in the expiration automatically.

Click on Save and the system will automatically keep the expiration up to date for you.

Tutorial Video

Supported sources

Employee Certifications

  • USA – Connecticut License

  • Australia – Security license


  • Domain

  • SSL Certificate


  • Illinois – Elevator Permit


  • Dell Warranty


At any time the source might change the way they provide data or simply stop providing it. In this case, Expiration Reminder will stop receiving updates. This could happen as Expiration Reminder doesn’t have control of the source.

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